File-Express: File Sharing Service

File-Express: File Sharing Service is designed to allow members of the UF community to share files in a secure and easy manner.

Policies - File-Express: File Sharing Service

  • Users – Access to File-Express: File Sharing Service is available to anyone with a Gatorlink username or anyone who receives an email from File-Express: File Sharing Service providing access to a File-Express folder prepared for Outside User Upload.
  • Content type – At all times, but especially when used with restricted or sensitive information, before uploading files into File-Express: File Sharing Service, please review the settings of your File-Express folder to ensure that it is only accessible by its intended and authorized recipients. Restricted information specifically disallowed from being uploaded to File-Express: File Sharing Service include:
    • social security numbers
    • patient health information (PHI)
    • payment card information (PCI)
    • export controlled information subject to ITAR and EAR
  • Exceptions - Limited exceptions to uploading restricted information which is specifically excluded from use within File-Express: File Sharing Service must be approved in advance by the UF Privacy Office.
  • Definition of Restricted Information - Any and all personal identification information, protected health information, financial information, and other information protected by law or contract, applicable to the University of Florida or its affiliated entities, as the case may be, or their respective personnel in their official capacities, in any format (paper, electronic, or other). Examples include: medical records and medical record numbers; student UFID numbers, grades, schedules, records, and reports; selected human resource data; social security numbers; and any individual consumer financial account information, including credit and debit card numbers. For questions, please contact the UF Privacy Office at 352-273-1212.
  • Public Records Disclosure - S668.6076, F.S. requires the University of Florida to post the following: Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to the University. Instead, contact the specific office or individual by phone or in writing.
  • Other IT Policies - UF’s Information Technology Website provides a complete guide to the university’s IT policies currently in effect. Many policies have established standards to help with policy compliance.
    • Acceptable Use – A summarized version is also available providing an overview of the essential points of the university’s Acceptable Use Policy and user’s responsibilities.
    • Monitoring of IT Resources – reviews the criteria and steps the University may take to ensure to monitor and retrieve communications, documents and/or files in compliance with the AUP.
    • Information Security and Compliance – provides access guidelines and additional information for handling information in a secure manner to insure confidentiality, integrity and availability of data and information.
    • Mobile Computing and Storage Devices Policies and Standards – establishes policies and standards for the use of mobile computing and storage devices in conjunction with minimum configuration requirements.